Elections Procedure
Each year elections are held for officers. This takes place in late spring over the span of two meetings, the first of which for nominations and the second for elections. Terms for elected positions last for one year with a transition period near the end of Spring Semester.
Nominations
To be eligible for a position a person must be an active member of the RoboJackets who has paid dues. They must be nominated and seconded, and then must accept their nomination. The position of President, Vice President, and Treasurer may only be held by a person with at least one year of membership. Note it is not advisable for an officer to also be a project manager.
Elections
The elections meeting will be conducted by the standing president. Elections will progress by electing positions from the President downward. Each candidate will be given time to speak without the other candidates in the room. Each speech will be follow by a period of questioning. After all candidates have had speeches and questioning, there will be discussion amongst all non-candidates until there is no more discussion or a motion to vote is verbally put forth. Voting will take place informally by a show of hands. If any member objects to informal voting, voting will then take place by ballot. A candidate will win by simple majority. Only dues-paying members will be permitted to vote or speak during the elections meeting; however, anyone may attend.
Officers
The following positions are elected each year. Below, the roles of each position are listed as well as primary responsibilities. For more detailed information, see Club Administrators.
President
The President will have general supervision of the affairs of RoboJackets and its involvement with organizations on and off campus. Within RoboJackets, the President will be responsible for overseeing club finances with the Treasurer, leading bi-weekly core meetings, and being the general leader of the organization. Outside of RoboJackets, the President will act as a liaison between campus and external organizations, be a main point of contact for alumni and companies, represent RoboJackets in SCC Governing Board and CoC Undergraduate Council, and work with other SCC teams on relevant issues.
Vice-President
The Vice President will be the junior executive officer and will act on the behalf of the President in the event of his/her absence. The Vice President will work with project managers to ensure projects are executed as planned, and assist in presidential duties. The Vice President will also work with the PR chair to plan outreach events.
Treasurer
The Treasurer will be responsible for purchases and keeping accurate records of the ingoing and outgoing expenses from the organization’s accounts. Specifically, approving team budgets with the Project Managers and assisting them with purchase planning and coordinating trip expenses, attending all SGA finance hearings and overseeing RoboJackets' SGA bills and budgets, and providing financial guidance with sponsors.
Secretary
The Secretary is responsible for the reservations of rooms and vehicles for RoboJackets, reporting attendance information to the College of Computing, and organizing general meetings every month, and any social events. The Secretary will also take minutes at core meetings, organize social events with the PR Chair, and keep the wiki up to date.
Shop Manager
The Shop Manager will be responsible for ensuring cleanliness and organization within the shop and will submit requests for shop consumables and capital expenditures to the Treasurer as necessary. The Shop Manager will also assist with member training and work with other SCC teams on CMA matters.
Public Relations Chair (PR Chair)
The Promotions Chair will be responsible for the promotion of RoboJackets in the Georgia Tech community and beyond. The PR Chair will keep current promotional materials current and stocked, post to social media and the website about events and general updates, plan and organize social events with the Secretary. The PR Chair will also be responsible for branding through clothing, business cards, etc.
Project Managers
Project Managers' primary responsibility is to lead and assist their respective teams in getting the team's robot(s) to competition. Project Managers will plan team meetings and arrange transportation, prepare a budget and proposal for their team, build purchase orders for the their team, record their team's progress and report it at core meetings, manage their Sub-team Leads, work with the PR Chair to ensure photos and videos are produced at competitions, and maintain relevant team activities on the RoboJackets Calendar.
Appointed Positions
IT Coordinator
The IT Coordinator is responsible for managing and maintaining all non-robot technology. The IT Coordinator will submit a proposal and budget document every fall, just like project managers. This document will outline the key goals of RJ IT for the year and outline any costs.
Training Coordinator
The Training Chair is responsible for the training of new members in RoboJackets. The Training Chair will prepare purchase orders for training consumables, prepare and send communications regarding training sessions and work with training leads to build and carry out curriculums for new member training.
Electrical/Mechanical/Software Training Lead
Training Leads are responsible for developing their discipline's curriculum with the Training Chair and assisting the Training Chair with tasks within their discipline's training program.
Kickoff Coordinator
The Kickoff coordinator will work with the President, Treasurer, Georgia FIRST, and relevant on-campus departments to plan Kickoff.
Volunteer Coordinator
The Volunteer Coordinator will work with parties requesting RoboJackets involvement to provide volunteers, organizing rides, volunteers, roles, and hotels during FRC/FTC season, organizing volunteers and logistics for FASET and other on-campus tabling, and working with various departments to provide outreach services for Georgia Tech through RoboJackets volunteering.
SCCGB Delegate (x2)
SCCGB Delegates will act as a liaison for the SCC and RoboJackets through attending bi-weekly SCCGB meetings.
