Elections Procedure

Each year elections are held for officers. This takes place late spring. This takes two meetings. In the past we have had people not running for some positions due to time commitments. Terms for elected positions last for one year.

Nominations

To be eligible for a position a person must be nominated, seconded, and then accept their nomination. Positions do not drop down. Note it is not advisable for a officer to also be a project manager.

Elections

These will take place at an additional meeting. Only student members can vote and to be a member you must have paid dues for the semester.

Officers

These positions are elected each year. Below the roles of each are listed as well as a few responsibilities.

President

• Keeps teams on track and monitors progress.
• Works with staff and faculty from ME, ECE and CoC to coordinate on campus support.
• Works with sponsors and handles proposals.
• Picks up the slack as needed.
• Works with other SCC teams on issues.

Vice-President

• Works with president to get support.
• Takes care of the shop.
• Improve & implement member training.
• Works with PR Chair to plan outreach events.

Treasurer

• Has to get things bought on time and moved to the shop.
• Monitor account balances
• Maintain internal budget spreadsheets (with President and VP).
• Approve budgets from team project managers
• Keep spending in line and work with president and project managers on purchase planning.
• Lead the [Sponsorship Committee]
• Coordinate trip expenses with project managers
• SGA bills and budgets
  • Attend finance hearings (typically in the spring)

Public Relations Chair

• Responsible for keeping promotional materials current and keeping them stocked.
• Branding (T-Shirts, Polos, Brochures, Business Cards, etc.)
  • Most of these are hosted in [owncloud.robojackets.org OwnCloud]
  • Keep brochure holder in SCC stocked
• Manages and works with the president for sponsor relations.
• Posts to the website about events and finds ways to publicize them on campus.
• Member recruitment.
• Helps to organize events.
• Update RoboJackets Facebook page, Twitter, YouTube
• Work with FIRST kickoff coordinator to:
  • book the FERST autitorium
  • acquire speakers, etc.

Secretary

• Takes minutes at officer meetings and sends them to core email list.
• Works with PR Chair on external image.
• Helps keep site current.
• Update non-team-specific wiki pages.
• Responsible for keeping the RoboJackets-wide calendar feed up-to-date.

Shop Manager

• Maintain shop cleanliness.
  • Periodically keep scraps pile under control.
• Work with laboratory adviser (Sterling as of now).
• Work with other SCC teams to coordinate fixing of shared tools and ordering of shared supplies.
  • Get on the SCC Leaders email list
  • Forward important SCC emails to RoboJackets core list
• Builds purchase orders for shop consumables and new tooling.
• Assist with member training.

Project Mangers

These are responsible getting the job done, having robots at competitions, and managing a workshop series. Replacements are nominated by the current leader and then voted on by the specific team.

• FIRST/Outreach
  • Kickoff
  • Workshops
  • TE Sessions
• BattleBots
• IGVC
• RoboCup

Bold denotes vacancies that must be filled.

Appointed Positions

IT Coordinator

This person manages our server and computers. They need to be skilled in linux CLI and windows implementation. Any one interested will need to talk with the current IT coordinator and officers.

• Make regular backups of important server files such as:
  • Git repositories
  • Website
  • Wiki
  • Photo Gallery