Difference between revisions of "Elections Procedure"

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Each year elections are held for officers. This takes place late spring. This takes two meetings. In the past we have had people not running for some positions due to time commitments. Terms for elected positions last for one year.
 
Each year elections are held for officers. This takes place late spring. This takes two meetings. In the past we have had people not running for some positions due to time commitments. Terms for elected positions last for one year.
  
−
==Nominations==
+
== Nominations ==
 +
 
 
To be eligible for a position a person must be nominated, seconded, and then accept their nomination. Positions do not drop down. Note it is not advisable for a officer to also be a project manager.
 
To be eligible for a position a person must be nominated, seconded, and then accept their nomination. Positions do not drop down. Note it is not advisable for a officer to also be a project manager.
  
−
==Elections==
+
== Elections ==
 +
 
 
These will take place at an additional meeting. Only student members can vote and to be a member you must have paid dues for the semester.
 
These will take place at an additional meeting. Only student members can vote and to be a member you must have paid dues for the semester.
  
−
==Officers==
+
== Officers ==
 +
 
 
These positions are elected each year. Below the roles of each are listed as well as a few responsibilities.
 
These positions are elected each year. Below the roles of each are listed as well as a few responsibilities.
  
−
===President===
+
=== President ===
−
* Keeps teams on track and monitors progress.
 
−
* Works with staff and faculty from ME, ECE and CoC to coordinate on campus support.
 
−
* Works with sponsors and handles proposals.
 
−
* Picks up the slack as needed.
 
−
* Works with other SCC teams on issues.
 
  
−
===Vice-President===
+
*Keeps teams on track and monitors progress.
−
* Works with president to get support.
+
*Works with staff and faculty from ME, ECE and CoC to coordinate on campus support.
−
* Takes care of the shop.
+
*Works with sponsors and handles proposals.
−
* Improve & implement member training.  
+
*Picks up the slack as needed.
−
* Works with PR Chair to plan outreach events.
+
*Works with other SCC teams on issues.
  
−
===Treasurer===
+
=== Vice-President ===
−
* Has to get things bought on time and moved to the shop.
 
−
* Monitors the accounts and keeps track of expenses.
 
−
* Keeps spending inline and works with president and project managers on purchase planning.
 
−
* This position will at some point mean driving down to McMaster-Carr, MSC, or another supplier to pick up items.
 
  
−
===Public Relations Chair===
+
*Works with president to get support.
−
* Responsible for keeping promotional materials current and keeping them stocked.
+
*Takes care of the shop.
−
* Branding (T-Shirts, Polos, Brochures, Business Cards, etc.)
+
*Improve & implement member training.
−
** Most of these are hosted in [owncloud.robojackets.org OwnCloud]
+
*Works with PR Chair to plan outreach events.
−
* Manages and works with the president for sponsor relations.
 
−
* Posts to the website about events and finds ways to publicize them on campus.
 
−
* Member recruitment.
 
−
* Helps to organize events.
 
−
* Update RoboJackets Facebook page, Twitter, YouTube
 
  
−
===Secretary===
+
=== Treasurer ===
−
* Takes minutes at officer meetings and sends them to core email list.
 
−
* Works with PR Chair on external image.
 
−
* Helps keep site current.
 
−
* Update non-team-specific wiki pages.
 
−
* Responsible for keeping the RoboJackets-wide calendar feed up-to-date.
 
  
−
===Shop Manager===
+
*Has to get things bought on time and moved to the shop.
−
* Maintain shop cleanliness.
+
*Monitor account balances
−
** Periodically keep scraps pile under control.
+
*Maintain internal budget spreadsheets (with President and VP).
−
* Work with laboratory adviser (Sterling as of now).
+
*Approve budgets from team project managers
−
* Work with other SCC teams to coordinate fixing of shared tools and ordering of shared supplies.
+
*Keep spending in line and work with president and project managers on purchase planning.
−
** Get on the SCC Leaders email list
+
*Lead the [Sponsorship Committee]
−
** Forward important SCC emails to RoboJackets core list
+
*Coordinate trip expenses with project managers
−
* Builds purchase orders for shop consumables and new tooling.
+
*SGA bills and budgets
−
* Assist with member training.
+
**Attend finance hearings (typically in the spring)
 +
 
 +
=== Public Relations Chair ===
 +
 
 +
*Responsible for keeping promotional materials current and keeping them stocked.
 +
*Branding (T-Shirts, Polos, Brochures, Business Cards, etc.)
 +
**Most of these are hosted in [owncloud.robojackets.org OwnCloud]
 +
**Keep brochure holder in SCC stocked
 +
*Manages and works with the president for sponsor relations.
 +
*Posts to the website about events and finds ways to publicize them on campus.
 +
*Member recruitment.
 +
*Helps to organize events.
 +
*Update RoboJackets Facebook page, Twitter, YouTube
 +
*Work with FIRST kickoff coordinator to:
 +
**book the FERST autitorium
 +
**acquire speakers, etc.
 +
 
 +
=== Secretary ===
 +
 
 +
*Takes minutes at officer meetings and sends them to core email list.
 +
*Works with PR Chair on external image.
 +
*Helps keep site current.
 +
*Update non-team-specific wiki pages.
 +
*Responsible for keeping the RoboJackets-wide calendar feed up-to-date.
 +
 
 +
=== Shop Manager ===
 +
 
 +
*Maintain shop cleanliness.
 +
**Periodically keep scraps pile under control.
 +
*Work with laboratory adviser (Sterling as of now).
 +
*Work with other SCC teams to coordinate fixing of shared tools and ordering of shared supplies.
 +
**Get on the SCC Leaders email list
 +
**Forward important SCC emails to RoboJackets core list
 +
*Builds purchase orders for shop consumables and new tooling.
 +
*Assist with member training.
 +
 
 +
== Project Mangers ==
  
−
==Project Mangers==
 
 
These are responsible getting the job done, having robots at competitions, and managing a workshop series. Replacements are nominated by the current leader and then voted on by the specific team.
 
These are responsible getting the job done, having robots at competitions, and managing a workshop series. Replacements are nominated by the current leader and then voted on by the specific team.
−
* FIRST/Outreach
 
−
** Kickoff
 
−
** Workshops
 
−
** TE Sessions
 
−
* BattleBots
 
−
* IGVC
 
−
* RoboCup
 
  
 +
*FIRST/Outreach
 +
**Kickoff
 +
**Workshops
 +
**TE Sessions
 +
*BattleBots
 +
*IGVC
 +
*RoboCup
 +
 +
<br/>Bold denotes vacancies that must be filled.
  
−
Bold denotes vacancies that must be filled.
+
== Appointed Positions ==
 +
 
 +
=== IT Coordinator ===
  
−
==Appointed Positions==
 
−
===IT Coordinator===
 
 
This person manages our server and computers. They need to be skilled in linux CLI and windows implementation. Any one interested will need to talk with the current IT coordinator and officers.
 
This person manages our server and computers. They need to be skilled in linux CLI and windows implementation. Any one interested will need to talk with the current IT coordinator and officers.
−
* Make regular backups of important server files such as:
+
 
−
** Git repositories
+
*Make regular backups of important server files such as:
−
** Website
+
**Git repositories
−
** Wiki
+
**Website
−
** Photo Gallery
+
**Wiki
 +
**Photo Gallery

Revision as of 22:05, 10 October 2013

Each year elections are held for officers. This takes place late spring. This takes two meetings. In the past we have had people not running for some positions due to time commitments. Terms for elected positions last for one year.

Nominations

To be eligible for a position a person must be nominated, seconded, and then accept their nomination. Positions do not drop down. Note it is not advisable for a officer to also be a project manager.

Elections

These will take place at an additional meeting. Only student members can vote and to be a member you must have paid dues for the semester.

Officers

These positions are elected each year. Below the roles of each are listed as well as a few responsibilities.

President

  • Keeps teams on track and monitors progress.
  • Works with staff and faculty from ME, ECE and CoC to coordinate on campus support.
  • Works with sponsors and handles proposals.
  • Picks up the slack as needed.
  • Works with other SCC teams on issues.

Vice-President

  • Works with president to get support.
  • Takes care of the shop.
  • Improve & implement member training.
  • Works with PR Chair to plan outreach events.

Treasurer

  • Has to get things bought on time and moved to the shop.
  • Monitor account balances
  • Maintain internal budget spreadsheets (with President and VP).
  • Approve budgets from team project managers
  • Keep spending in line and work with president and project managers on purchase planning.
  • Lead the [Sponsorship Committee]
  • Coordinate trip expenses with project managers
  • SGA bills and budgets
    • Attend finance hearings (typically in the spring)

Public Relations Chair

  • Responsible for keeping promotional materials current and keeping them stocked.
  • Branding (T-Shirts, Polos, Brochures, Business Cards, etc.)
    • Most of these are hosted in [owncloud.robojackets.org OwnCloud]
    • Keep brochure holder in SCC stocked
  • Manages and works with the president for sponsor relations.
  • Posts to the website about events and finds ways to publicize them on campus.
  • Member recruitment.
  • Helps to organize events.
  • Update RoboJackets Facebook page, Twitter, YouTube
  • Work with FIRST kickoff coordinator to:
    • book the FERST autitorium
    • acquire speakers, etc.

Secretary

  • Takes minutes at officer meetings and sends them to core email list.
  • Works with PR Chair on external image.
  • Helps keep site current.
  • Update non-team-specific wiki pages.
  • Responsible for keeping the RoboJackets-wide calendar feed up-to-date.

Shop Manager

  • Maintain shop cleanliness.
    • Periodically keep scraps pile under control.
  • Work with laboratory adviser (Sterling as of now).
  • Work with other SCC teams to coordinate fixing of shared tools and ordering of shared supplies.
    • Get on the SCC Leaders email list
    • Forward important SCC emails to RoboJackets core list
  • Builds purchase orders for shop consumables and new tooling.
  • Assist with member training.

Project Mangers

These are responsible getting the job done, having robots at competitions, and managing a workshop series. Replacements are nominated by the current leader and then voted on by the specific team.

  • FIRST/Outreach
    • Kickoff
    • Workshops
    • TE Sessions
  • BattleBots
  • IGVC
  • RoboCup


Bold denotes vacancies that must be filled.

Appointed Positions

IT Coordinator

This person manages our server and computers. They need to be skilled in linux CLI and windows implementation. Any one interested will need to talk with the current IT coordinator and officers.

  • Make regular backups of important server files such as:
    • Git repositories
    • Website
    • Wiki
    • Photo Gallery
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