RC08Travel

This page is for 2008 RoboCup Travel Information for both events. Costs are per person and for members. For team costs see 2008 RoboCup Travel Logistics.

2008 US Open

Location - Carnegie Science Center, Pittsburgh, Pennsylvania, USA

Date - May 23 to May 26

Info - Event Website, Venue Website

Travel Plan

Method - Car

Depart - 5/24/2008

Return - 5/27/2008

Detailed 2008 US Open Travel Information

2008 World Championships

Location - Suzhou International Expo Center, Suzhou, China

Date - July 14 to July 20

Info - Event Website

Travel Plan

Depart - 7/11/2008 @7:45am (Meet at the Tin at 5:00am, leave 5:30am at the latest)

Return - 7/24/2008 @9:55pm

Detailed itinerary is on TripIt. If you need an itinerary and did not get an e-mail to view the TripIt itinerary let Phillip know.

Costs

Registration - $300.00 (covered by SGA registration funds)

Plane Ticket - $1600.00 (est) (covered by MFG.com)

Passport - $118.00* (with photo)

Visa - $250.00*

Medical - ?* (Depends on health insurance)

Hotel

Shanghai (Night of the 12th) -*

Suzhou (13th-21st) $58.35/night x8 = $155.00* (as of 5/21/08)

Shanghai (21st-24th) -*

Total -*

Total out of pocket cost per member -*

Note - *Denotes must be payed on your own no matter what funding is raised.

China Travel Info

Passports

• To obtain a new passport
• Get an application from the US Dept of State (form DS-11)
• Bring a photo ID, completed application, official birth certificate with embossed seal and payment of $112 to a US post office
• Passports may take up to 5 months to process, so if you want to go and need one - DO IT NOW
• US Department of State
• US-Chinese Embassy

Visas

• A visa is a document granting entrance into a country, without one, you face fines and deportation
• Visa will also need to be issued and taken care of once passports are issued
• Visas should be obtained through the local RoboCup organization but if not, obtained via Chinese Embassies in the US
• A travel agency in Atlanta can provide us Visas, with around 5 business days of processing
• Necessary items: valid passport, visa application (done at office),copy of itenerary, business letter from RC, business invitation from RC, and a $100 fee
• Passports and Visas, Etc.

Health and Safety

• Members traveling overseas should contact their health insurance provider to check coverage overseas.
• Cancellation fees and penalties should be discussed with airline and hotel.
• US citizens traveling abroad encouraged to register with the US State Dept. - gives travelers better assistance and if necessary, evacuation
• Members should call their health providers in regards to necessary immunizations and vacinnes several weeks before trip
• Some necessary and highly suggested immunizations - Influenza, Hepatitis A, Typhoid, Malaria
• Georgia Tech Health Services is capable of giving all immunizations and all medications
• Immunizations need to happen around 6 weeks before the competition
• Registration with US Embassies in China
• China Specific Information
• Health information from CDC for China