Yearly Housekeeping

This page lists all the things the orginization must do toward the end of the spring and during the summer in order to prepare for the upcoming school year.

Public Relations Chair

If you need to print things see the ME media people (mainly Rona Ginsberg). They have a very fast 300dpi color laser printer, paper cutter, and auto paper folder.

People To Know

• Mechanical Engineering - Media Guru - Rona Ginsberg
• Technique - Editor - Craig Tabita
• Institute Communications and Public Affairs - Media Relations Specialist - David Terraso

Materials

These need to be maintained and updated every year. They should always have our website, the Presidents contact info and the PR contact info on it.

Mechanical Engineering Brochure

This is a brochure that the ME department uses. They use this for one whole year and it is given out to prospective students, new students, possible sponsors (either to us or ME), visitors, and interested parties. This will also be given out by us at many events and should offer a good overview of who we are and what we did last year. To update this, talk to Rona Ginsberg and update the other things that are handed out that talk about us.

Intro Event Hand Out

Something about the size of a post card (maybe bigger). It should have our intro meeting time, date, location, logos of each event, the location of the SCC, and a short about us.

Business Cards

Should have the contact info for the Pres, V Pres, website, and for your self since you are the contact for all thing media related.

List of Leaders and Contact Info

Once the new officers and if necessary new team leaders have been decided, you need to update the list of Leaders and Team Leaders. This list should have both the cell number and email address of each team leader and officer. This is needed by Sterling Skinner (man who is in charge of the SCC) and it needs to be posted in the electrical room.

Events

There are two important events that always happen and area good source for new members. Also find out what else is going on around campus there will be more check with RIM and ME.

FASET

This is the freshman student orientation. There are six events and this is by far one of the best ways to meet new and incoming students.

• 1) In April the FASET application needs to be filled out and turned in.
• 2) Handouts for Intro meeting
• 3) Brochure from ME dept
• 4) Display

If funding allows try to have a giveaway (ie. a RJ T-shirt NOT POLO's)

Grad Expo

This is for incoming grad students and happens only once in August.

• 1) In May / June the application needs to be filled out and turned in.
• 2) Handouts for Intro meeting (see intro meeting for more)
• 3) Brochure from ME dept
• 4) Display

If funding allows try to have a giveaway (ie. a RJ T-shirt NOT POLO's)

Introductory Meeting

This one you have to setup and plan. It is suggested that you have it in the student center ballroom (because new students will atleast know where the student center is). This will cost some cash though not alot (less than $100).

You need at least

• Powerpoint
• Short video
• some robots