Secretary

The secretary is responsible for the reservations of rooms and vehicles for RoboJackets, reporting attendance information to the College of Computing, and organizing general meetings every month, the leadership retreat, cookouts, and any other social events. The Secretary will also take minutes at core meetings and keep the wiki up to date.

Tracking Membership and Attendance

As of Spring 2018, attendance is automated. At meetings, members will swipe their buzzcards and select a team; this information will be stored in my.robojackets.org under "Admin". The secretary will manage the distribution of card readers. Every two weeks, this information should be compiled and sent our CoC contact by adding to the shared OneDrive folder. If buzzcard readers aren't available, attendance should be taken on our official attendance sheets which will be entered by the PM present or the secretary.

Meeting Minutes

The secretary need only take meeting minutes at core meetings. It is expected that any relevant information said during a core meeting should exist in the corresponding agenda, this means that the Secretary will write it in if it is not already in an officer's agenda.

Booking Vehicles and Rooms

The secretary is responsible for booking rooms and vehicles for all RoboJackets meetings and competitions. Information for this can be found in How to Reserve a Room and How to Reserve a Vehicle.

Social Events

The secretary will plan the RoboJackets-wide social events, including the leadership retreat, semesterly cookouts, and occasional socials that take place instead of general meetings.

Wiki Maintenance

The secretary is responsible for keeping the wiki page up to date and organized. This entails contacting PMs to update competition pages and doing general housekeeping throughout the year.