Difference between revisions of "How to Reserve a Room"

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[[Category:How to Guides]]
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[[Category:How to Guides: Administrative]]
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RoboJackets will generally reserve one of 3 types of rooms. The procedures for reserving them are outlined below.
 
  
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== Applied Physiology Room ==
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== On Campus Room ==
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This room is known as the "classroom" and is located in the same building as the SCC. Core meetings and some team meetings will typically occur here. This room can be reserved by emailing reserve@ap.gatech.edu with the date(s) and time(s) of the event. The main contact is Adrienne Durham.  
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These rooms are reserved for a wide range of events and include classroom space, library and Clough conference rooms, student center rooms, ect.
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Book these rooms at https://gtevents.gatech.edu/EmsWebApp/Default.aspx at least three days in advance. For larger events, the sooner you can reserve them the better.
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If not reserved during certain hours, a cleaning cost will be incurred. These hours can be checked during the reservation process by clicking on the "i" icon at the top of the page.
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However, if the College of Computing reserves the room, RoboJackets will not incur the fee.To get access to that, as in the #it-helpdesk Slack channel.
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== SCC Rooms ==
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These rooms are reserved under JLL.
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RoboJackets typically reserves three rooms in the SCC:
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*'''1253''' (The classroom): Capacity of 40
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*'''1257''' Conference room: Capacity 15
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*'''1271''' Conference room: Capacity 15
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To reserve:
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*Email: tiffany.mitchell@am.jll.com
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*CC: Janice.williams@am.jll.com, and ken.cunefare@me.gatech.edu
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Note: SCC security can be reached at 555.57514thstreet@gmail.com
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== CMA Conference Room ==
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To get access to this google calendar:
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*Go to https://sites.google.com/sccgt.org/sharepoint/home?authuser=1
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*Click on "All Calendars"
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*Click on "Conference Room"
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*Scroll to the bottom of the calendar and hit the "+" button to add the google calendar to yours.
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**Be sure you are logged into the google account you want to add the calendar to before clicking on the "+".  
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== AMPF Conference Rooms ==
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Currently not available for reservation.
  
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== On Campus Room ==
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== School of Applied Physiology Room Reservations ==
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These rooms are reserved for a wide range of events. If not reserved during certain hours, a cleaning cost will be incurred; however, if the College of Computing reserves the room, RoboJackets will not incur the fee. Book these rooms at https://gtevents.gatech.edu/EmsWebApp/Default.aspx at least three days in advance.  
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Applied Physiology conference rooms and classroom are available for reservation at no cost to other building tenants and officially chartered GT Student organizations. Departmental faculty will have priority over all conference rooms. '''A 48 hour advanced notice''' is required for room reservations. Walk-up requests will not be accommodated.
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To request a room reservation, send an email to [mailto:reserve@ap.gatech.edu// reserve@ap.gatech.edu] and the building manager (see the RoboJackets internal contact sheet for that address). Include the date, start and end times, and number of people. You will receive a response within 24 hours.
  
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== SCC Conference Room ==
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The reservation policy is available [https://wiki.robojackets.org/w/File:AP_Room_Reservations_Policy.jpg here].
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This room is reserved on the SCC sharepoint calendar: https://gtvault.sharepoint.com/sites/gww/scc/SitePages/Home.aspx.
 

Latest revision as of 16:00, 6 February 2020


On Campus Room

These rooms are reserved for a wide range of events and include classroom space, library and Clough conference rooms, student center rooms, ect. Book these rooms at https://gtevents.gatech.edu/EmsWebApp/Default.aspx at least three days in advance. For larger events, the sooner you can reserve them the better. If not reserved during certain hours, a cleaning cost will be incurred. These hours can be checked during the reservation process by clicking on the "i" icon at the top of the page. However, if the College of Computing reserves the room, RoboJackets will not incur the fee.To get access to that, as in the #it-helpdesk Slack channel.

SCC Rooms

These rooms are reserved under JLL. RoboJackets typically reserves three rooms in the SCC:

  • 1253 (The classroom): Capacity of 40
  • 1257 Conference room: Capacity 15
  • 1271 Conference room: Capacity 15


To reserve:

  • Email: tiffany.mitchell@am.jll.com
  • CC: Janice.williams@am.jll.com, and ken.cunefare@me.gatech.edu

Note: SCC security can be reached at 555.57514thstreet@gmail.com

CMA Conference Room

To get access to this google calendar:

  • Go to https://sites.google.com/sccgt.org/sharepoint/home?authuser=1
  • Click on "All Calendars"
  • Click on "Conference Room"
  • Scroll to the bottom of the calendar and hit the "+" button to add the google calendar to yours.
    • Be sure you are logged into the google account you want to add the calendar to before clicking on the "+".

AMPF Conference Rooms

Currently not available for reservation.

School of Applied Physiology Room Reservations

Applied Physiology conference rooms and classroom are available for reservation at no cost to other building tenants and officially chartered GT Student organizations. Departmental faculty will have priority over all conference rooms. A 48 hour advanced notice is required for room reservations. Walk-up requests will not be accommodated.

To request a room reservation, send an email to reserve@ap.gatech.edu and the building manager (see the RoboJackets internal contact sheet for that address). Include the date, start and end times, and number of people. You will receive a response within 24 hours.

The reservation policy is available here.

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