Planning a Trip

A core component of RoboJackets is travel to events and competition. This article targeted at Project Managers to assist them in understanding the steps and policy around planning a trip.

Before you Book

Budgeting for Travel

All trips, including an accurate account of all expected expenses, shall be included on the project budget in each annual proposal. This budget might include, but is not necessarily limited to, line items for the following expenses:

• Competition Registration
• Primary Transportation (I.e. A flight or long drive)
• Secondary Transportation (I.e. Rental car or train after a flight)
• Gas
• Baggage Fees for bags containing RoboJackets property (If flying)
• Customs / Duty Fees (I.e. An ATA Carnet)
• Lodging
• Trip contribution from members (represent as a negative amount)

You should not budget for any of the following:

• Meals or Snacks
• Baggage fees for personal luggage (Unless personal luggage allowances were displaced by RoboJackets bags)

Common Questions

Fly or drive? Rental Cars or Personal Vehicles

Making Reservations

Rental Cars

Gas Money

Flights

Ground Transportation

See Rental Cars Trains (Europe/Asia)