Difference between revisions of "Planning a Trip"
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| − | + | A core component of RoboJackets is travel to events and competition. This article targeted at Project Managers to assist them in understanding the steps and policy around planning a trip. | |
==Before you Book== | ==Before you Book== | ||
===Budgeting for Travel=== | ===Budgeting for Travel=== | ||
| − | + | All trips, including an accurate account of all expected expenses, shall be included on the project budget in each [[Proposal|annual proposal]]. This budget might include, but is not necessarily limited to, line items for the following expenses: | |
| − | + | * Competition Registration | |
| + | * Primary Transportation (I.e. A flight or long drive) | ||
| + | * Secondary Transportation (I.e. Rental car or train after a flight) | ||
| + | * Gas | ||
| + | * Baggage Fees for bags containing RoboJackets property (If flying) | ||
| + | * Customs / Duty Fees (I.e. An ATA Carnet) | ||
| + | * Lodging | ||
| + | * Trip contribution from members (represent as a negative amount) | ||
| + | |||
| + | You should not budget for any of the following: | ||
| + | * Meals or Snacks | ||
| + | * Baggage fees for personal luggage (Unless personal luggage allowances were displaced by RoboJackets bags) | ||
| + | |||
===Gathering Interest=== | ===Gathering Interest=== | ||
| Line 29: | Line 41: | ||
See Rental Cars | See Rental Cars | ||
Trains (Europe/Asia) | Trains (Europe/Asia) | ||
| + | |||
| + | ===Lodging=== | ||
| + | |||
| + | ==International Travel== | ||
| + | ===Passports=== | ||
| + | ===Currency Conversion=== | ||
| + | ===Import/Export=== | ||
Revision as of 12:59, 25 May 2017
A core component of RoboJackets is travel to events and competition. This article targeted at Project Managers to assist them in understanding the steps and policy around planning a trip.
Before you Book
Budgeting for Travel
All trips, including an accurate account of all expected expenses, shall be included on the project budget in each annual proposal. This budget might include, but is not necessarily limited to, line items for the following expenses:
- Competition Registration
- Primary Transportation (I.e. A flight or long drive)
- Secondary Transportation (I.e. Rental car or train after a flight)
- Gas
- Baggage Fees for bags containing RoboJackets property (If flying)
- Customs / Duty Fees (I.e. An ATA Carnet)
- Lodging
- Trip contribution from members (represent as a negative amount)
You should not budget for any of the following:
- Meals or Snacks
- Baggage fees for personal luggage (Unless personal luggage allowances were displaced by RoboJackets bags)
Gathering Interest
Travel Eligibility
Picking who will go
Common Questions
Fly or drive? Rental Cars or Personal Vehicles
Making Reservations
Institute Vehicles
Rental Cars
Gas Money
Flights
Ground Transportation
See Rental Cars Trains (Europe/Asia)
