Difference between revisions of "How to Record Attendance"
Jump to navigation
Jump to search
Joldenburg6 (talk | contribs) |
(Clarified instructions using ordered lists) |
||
| Line 1: | Line 1: | ||
| − | As we are a student organization under the College of Computing, we are required to record attendance at our meetings. In the past this was done with paper attendance sheets | + | As we are a student organization under the College of Computing, we are required to record attendance at our meetings. In the past this was done with paper attendance sheets; however, attendance is now recorded electronically through [https://my.robojackets.org MyRoboJackets]. |
| + | |||
| + | MyRoboJackets allows you to record attendance for both In-person and Remote meetings. Review the section below for your meeting type for complete instructions. | ||
| + | |||
| + | '''To record attendance, you must have a team lead, trainer, project manager, or officer role in MyRoboJackets.''' If you need access, please ask in [https://robojackets.slack.com/app_redirect?channel=it-helpdesk #it-helpdesk] on Slack. | ||
==In-person== | ==In-person== | ||
| − | To record attendance, you'll need a magstripe ( | + | To record attendance at an in-person meeting, you'll need a magstripe reader and a laptop. |
| + | Follow these steps to record in-person attendance: | ||
| + | |||
| + | # Make sure you have a magstripe (BuzzCard) reader. They're kept in the filing cabinet in the corner of the shop office by the 3D printer. | ||
| + | # If you're recording attendance for a team meeting or training, go to https://my.robojackets.org/nova/resources/teams. If it's for an event, go to https://my.robojackets.org/nova/resources/events. | ||
| + | # Click on the correct event or team's view (eye) button, then scroll down to the '''Collect Attendance''' panel. | ||
| + | # For each person you would like to record attendance for, make sure the textbox is highlighted, then swipe their BuzzCard. The name of the BuzzCard's owner will appear below the textbox. | ||
| + | |||
| + | If you need help, feel free to ask in [https://robojackets.slack.com/app_redirect?channel=it-helpdesk #it-helpdesk]. | ||
==Remote== | ==Remote== | ||
| − | + | MyRoboJackets can create unique, short-lived links to allow you to record attendance at virtual meetings. If you provide a video call join link when creating the attendance link, MyRoboJackets will automatically redirect users to the video call after they click the link. | |
| + | |||
| + | Follow these steps to create a remote attendance link (RAL): | ||
| + | |||
| + | # Go to https://my.robojackets.org/nova/resources/teams. | ||
| + | # Find the team you want to create a RAL for and click the view (eye) button to view it. | ||
| + | # In the '''Select Action''' menu, select '''Create Remote Attendance Link''', and then press the '''Play''' button to run the action. | ||
| + | # If you have a Google Meet, BlueJeans, or Microsoft Teams video call join link, you can paste the link in the '''Redirect URL''' box. | ||
| + | # Select an appropriate '''Purpose''' for the link. | ||
| + | # Click '''Create Link'''. A new page will appear with the link(s) listed. If you provided a video call join link, be sure to copy the '''Auto-redirecting Link'''. | ||
| + | # Share the RAL with the attendees of your meeting. If you are sharing an Auto-redirecting link, do '''''not''''' also share the video call join link directly. | ||
| + | |||
| + | Keep in mind these additional notes about RALs: | ||
| + | |||
| + | * RALs will expire after 4 hours by default. | ||
| + | * As the creator of the RAL, your attendance will be automatically recorded when you create the RAL. | ||
| + | * If you have multiple simultaneous meetings for your team, you can create as many attendance links as necessary. | ||
If you need help, feel free to ask in [https://robojackets.slack.com/app_redirect?channel=it-helpdesk #it-helpdesk]. | If you need help, feel free to ask in [https://robojackets.slack.com/app_redirect?channel=it-helpdesk #it-helpdesk]. | ||
[[Category:How to Guides: Administrative]] | [[Category:How to Guides: Administrative]] | ||
Revision as of 22:07, 19 May 2021
As we are a student organization under the College of Computing, we are required to record attendance at our meetings. In the past this was done with paper attendance sheets; however, attendance is now recorded electronically through MyRoboJackets.
MyRoboJackets allows you to record attendance for both In-person and Remote meetings. Review the section below for your meeting type for complete instructions.
To record attendance, you must have a team lead, trainer, project manager, or officer role in MyRoboJackets. If you need access, please ask in #it-helpdesk on Slack.
In-person
To record attendance at an in-person meeting, you'll need a magstripe reader and a laptop. Follow these steps to record in-person attendance:
- Make sure you have a magstripe (BuzzCard) reader. They're kept in the filing cabinet in the corner of the shop office by the 3D printer.
- If you're recording attendance for a team meeting or training, go to https://my.robojackets.org/nova/resources/teams. If it's for an event, go to https://my.robojackets.org/nova/resources/events.
- Click on the correct event or team's view (eye) button, then scroll down to the Collect Attendance panel.
- For each person you would like to record attendance for, make sure the textbox is highlighted, then swipe their BuzzCard. The name of the BuzzCard's owner will appear below the textbox.
If you need help, feel free to ask in #it-helpdesk.
Remote
MyRoboJackets can create unique, short-lived links to allow you to record attendance at virtual meetings. If you provide a video call join link when creating the attendance link, MyRoboJackets will automatically redirect users to the video call after they click the link.
Follow these steps to create a remote attendance link (RAL):
- Go to https://my.robojackets.org/nova/resources/teams.
- Find the team you want to create a RAL for and click the view (eye) button to view it.
- In the Select Action menu, select Create Remote Attendance Link, and then press the Play button to run the action.
- If you have a Google Meet, BlueJeans, or Microsoft Teams video call join link, you can paste the link in the Redirect URL box.
- Select an appropriate Purpose for the link.
- Click Create Link. A new page will appear with the link(s) listed. If you provided a video call join link, be sure to copy the Auto-redirecting Link.
- Share the RAL with the attendees of your meeting. If you are sharing an Auto-redirecting link, do not also share the video call join link directly.
Keep in mind these additional notes about RALs:
- RALs will expire after 4 hours by default.
- As the creator of the RAL, your attendance will be automatically recorded when you create the RAL.
- If you have multiple simultaneous meetings for your team, you can create as many attendance links as necessary.
If you need help, feel free to ask in #it-helpdesk.
