IGVC 2007 Travel Details

Here are the financial details and itinerary for the 2006-2007 trip to IGVC.

Itinerary

• We'll need to take off June 7th - June 12th. PLEASE inform your employer as soon as possible if you're working. The actual competition is June 8th - June 11th, but since the competition is in Michigan, we need about 12 hours of travel time.

Wednesday June 6th

• Meet at the Tin Building at 6 pm to pack all of our gear and get everything ready. We won't have the cargo van until the next day, and we'll need to have everything in order so we can load it quickly.

Thursday June 7th

• Meet at the Tin Building around 7:00 - 7:30 am. I should have our cargo van there by then. You are responsible for getting yourself to the Tin Building somehow. If this is impossible, let Logan know and we'll see if we can work around it. I'd like to leave around 8:00 am.
• We will drive for approximately 12 hours to get to our hotel. Here's a link below if you want to check it out.
• Fairfield Inn at Auburn Hills

Friday June 8th

• We need to be at Oakland University for sign-in registration around 12:00 pm.
• We'll spend the rest of the time playing around with Candi on the practice courses.

Saturday June 9th

• We need to be at Oakland University around 8:00 am to continue our work on Candi.
• From 3:00 pm to 3:30 pm is our design presentation. A select few of us (no more than 3) will try to "sell" our robot to the judges.

Sunday June 10th

• We need to be at Oakland University around 8:00 am to continue our work on Candi.
• Candi needs to be able to pass the qualifying tests by now.

Monday June 11th

• We need to arrive at Oakland University around 7:00 am most likely to get things ready for the opening ceremonies.
• Opening ceremonies from 8:00 am to 8:30 am.
• The competition has officially begun! We'll have 3 runs on the autonomous challenge. The navigation challenge appears to run on a first-come-first-serve basis. If we haven't qualified by now, there's still time - we just might have to forfeit one of our runs.

Tuesday June 12th

• Check out of the hotel as quickly as possible. I'm aiming for 8:00 am. Begin 12 hour ride home. We'll be getting back to the Tin Building rather late and will have to do some unloading. Try and have a plan for someone to come and pick you up. I can drop people off if I absolutely must, but it'd be more convenient not to have to.

Costs

Hotel

• This is the major personal cost to the members. We're staying five nights and I've reserved 2 rooms with 2 double beds each. There will be 8 of us, so that means we'll have to share beds. If sharing a bed scares you, then bring a LIGHT sleeping bag (remember, luggage space is a hot commodity).
• The total cost of the hotel per person is $94.44. Please give Logan a check or cash for this fee.

Food

• Cost: unknown. Food is also self-covered.

Vehicles + Fuel

• Vehicle and fuel charges will be covered by RoboJackets one way or another.