Difference between revisions of "Treasurer"

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(Treasurer information started - still quite a few description to update)
 
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The [[Treasurer]] will be responsible for keeping accurate records of the ingoing and outgoing expenses from the organization’s accounts, for creating financial reports that detail the organization’s budget for active and potential sponsors, and for approving all orders under $100.00.
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[[Category:Leadership Positions]]
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The Treasurer is responsible for keeping track of all incoming and outgoing funds across all RoboJackets accounts. These records are maintained in the General Ledger. At the start of the fiscal year, the treasurer creates a financial plan for the entire fiscal year. The treasurer is also responsible for placing all orders. Accounts that the treasurer is responsible for include SGA, agency, CoC, Foundation, Endowment, and Mercury.  
  
== Information on Common Tasks ==
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== Responsibilites ==  
This information has not yet been written.
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=== General Ledger ===
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At the start of the fiscal year the Treasurer creates a system in Google Sheets to keep track of all incoming and outgoing funds across all accounts which includes the General Ledger, a collections sheet, a PO (purchase order) sheet for each team, and a PO sheet for general orders.
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=== Financial Planning ===
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At the start of the fiscal year, the treasurer creates a plan that includes estimates for all expected income and expenditures.
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=== Placing Orders ===
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There are three main ways the treasurer places orders
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1. Reimbursement - Generally recommended for small orders (less than $ 100 or so) and time-sensitive orders. Required for PayPal payments due to fraud risk. Limited to $ 2000 as of FY20. Should be minimized if possible since reimbursement checks take weeks to arrive.
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2. Purchasing card - Generally recommended for everything else (>$ 100 and <$ 2500).
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3. Mailed check from Georgia Tech Accounts Payable - Use only when recommended by a SOFO accountant. This will require coordination with SOFO.
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=== RoboJackets Accounts ===
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SGA
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Agency
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CoC
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Foundation
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Endowment
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Mercury

Latest revision as of 16:54, 23 December 2021

The Treasurer is responsible for keeping track of all incoming and outgoing funds across all RoboJackets accounts. These records are maintained in the General Ledger. At the start of the fiscal year, the treasurer creates a financial plan for the entire fiscal year. The treasurer is also responsible for placing all orders. Accounts that the treasurer is responsible for include SGA, agency, CoC, Foundation, Endowment, and Mercury.

Responsibilites

General Ledger

At the start of the fiscal year the Treasurer creates a system in Google Sheets to keep track of all incoming and outgoing funds across all accounts which includes the General Ledger, a collections sheet, a PO (purchase order) sheet for each team, and a PO sheet for general orders.

Financial Planning

At the start of the fiscal year, the treasurer creates a plan that includes estimates for all expected income and expenditures.

Placing Orders

There are three main ways the treasurer places orders

1. Reimbursement - Generally recommended for small orders (less than $ 100 or so) and time-sensitive orders. Required for PayPal payments due to fraud risk. Limited to $ 2000 as of FY20. Should be minimized if possible since reimbursement checks take weeks to arrive.

2. Purchasing card - Generally recommended for everything else (>$ 100 and <$ 2500).

3. Mailed check from Georgia Tech Accounts Payable - Use only when recommended by a SOFO accountant. This will require coordination with SOFO.

RoboJackets Accounts

SGA

Agency

CoC

Foundation

Endowment

Mercury