Planning a Trip - Revision history

Jgibson37 at 01:46, 14 June 2018

2018-06-14T01:46:47Z

Rstrat6: /* Budgeting for Travel */ Testing Template

2017-06-15T19:51:08Z

‎Budgeting for Travel: Testing Template

Rosawa3 at 15:23, 31 May 2017

2017-05-31T15:23:32Z

Show changes

Rosawa3 at 15:21, 31 May 2017

2017-05-31T15:21:05Z

Rosawa3 at 15:20, 31 May 2017

2017-05-31T15:20:41Z

Rstrat6: /* Passports & Visas */

2017-05-31T15:06:52Z

‎Passports & Visas

Rstrat6: /* Hostels */

2017-05-31T15:04:49Z

‎Hostels

Rstrat6: /* Hotels */

2017-05-31T15:00:29Z

‎Hotels

Rstrat6: /* Institute Vehicles */ typo

2017-05-31T14:59:37Z

‎Institute Vehicles: typo

Rstrat6: /* Gathering Interest */ Formatting fix

2017-05-31T14:40:35Z

‎Gathering Interest: Formatting fix

← Older revision		Revision as of 01:46, 14 June 2018
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	In the event that RoboJackets receives cash in a foreign currency (Such as prize money), all efforts to sell the currency to RoboJackets members on the trip at market rates should be made. If RoboJackets is planning to visit that country again within ~14 months, it is acceptable to retain the foreign cash currency.		In the event that RoboJackets receives cash in a foreign currency (Such as prize money), all efforts to sell the currency to RoboJackets members on the trip at market rates should be made. If RoboJackets is planning to visit that country again within ~14 months, it is acceptable to retain the foreign cash currency.
		+
		+	[[Category: Core]]

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 * Trip contribution from members (represent as a negative amount)
-See [[Budgeting for Travel]] for more information.
+{{See also|Budgeting for Travel}}
 You should not budget for any of the following:

← Older revision		Revision as of 15:21, 31 May 2017
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−	A core component of RoboJackets is travel to events and competitions. This article targeted at Project Managers to assist them in understanding the steps and ~~policy~~ around planning a trip.	+	A core component of RoboJackets is travel to events and competitions. This article is targeted at Project Managers to assist them in understanding the steps and policies around planning a trip.

	==Before you Book==		==Before you Book==

← Older revision		Revision as of 15:20, 31 May 2017
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−	A core component of RoboJackets is travel to events and ~~competition~~. This article targeted at Project Managers to assist them in understanding the steps and policy around planning a trip.	+	A core component of RoboJackets is travel to events and competitions. This article targeted at Project Managers to assist them in understanding the steps and policy around planning a trip.

	==Before you Book==		==Before you Book==

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 ===Passports & Visas===
-For all international trips, all travelers are required to have a valid passport. Many countries require 6 months of validity beyond the planned return date, so be sure to check the policies of the destination countries well in advance.
+For all international trips, each traveler is required to have a valid passport. Many countries require 6 months of validity beyond the planned return date, so be sure to check the policies of the destination countries, including those you are only transiting.
 If a country requires a visa for entry, it may be necessary to present an invitation letter from competition. Contact the competition organizers if you have questions. Additionally, since GT is an international community, be sure to check the requirements for the countries of the passports held by each member. It is unlikely that all travelers will have a U.S. passport.

@@ Line 101: / Line 101: @@
 ====Hostels====
-When traveling abroad, it may be most cost effective to stay in a hostel. For larger groups (8+ people) it is usually worthwhile to email the hostel to negotiate a group rate. Sometimes if at a small hostel and traveling with a larger group, you may be able to negotiate renting the entire hostel. Be aware the some hostels may require wiring money for a deposit. This is something we can do, but use extreme caution. Also be aware that many hostels cannot accept credit cards.
+When traveling abroad, it may be most cost effective to stay in a hostel. For larger groups (8+ people), it is usually worthwhile to email the hostel to negotiate a group rate. If at a small hostel and traveling with a larger group, you may be able to negotiate renting the entire hostel for additional privacy. Be aware that some hostels may require wiring money for a deposit. This is something we can do, but use extreme caution. Also be aware that many hostels cannot accept credit cards.
-If the hostel does not feature breakfast, but does have a communal kitchen, save money by going to a grocery store and making breakfast. Typically RoboJackets will pay for the food initially and then get reimbursed after the fact.
+If the hostel does not feature breakfast, but does have a communal kitchen, save money by going to a grocery store and making breakfast. Typically RoboJackets will pay for the food initially and then get reimbursed from travelers upon return.
 ====AirBnB====

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 Examples of mid-grade hotels include, but are not limited to, La Quinta, Hampton Inn, and Holiday inn. Cost can vary widely based on location, so review financial records from previous years to estimate cost.
-While the use of third party booking tools, such as Expedia and Booking.com may assist in finding properties, there are significant risks to using these services. At a minimum, they rarely guarantee room type (kind vs 2 queen). Since you do not have a contract directly with the property, dispute resolution is very difficult. Therefore, using these services should be avoided when feasible.
+While the use of third party booking tools, such as Expedia and Booking.com may assist in finding properties, there are significant risks to using these services. At a minimum, they rarely guarantee room type (king vs 2 queen). Since you do not have a contract directly with the property, dispute resolution is very difficult. Therefore, using these services should be avoided when feasible.
 ====Hostels====

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 The primary vehicle RoboJackets uses is the SCC F350 in order to tow the trailer. See [[Reserving the F350|reserving the F350]] for instructions on how to reserve it. Reservations should be made as soon as competition dates are known.
-Additionally, the School of Mechanical Engineering has and F150 and two minivans available for checkout. These vehicles are not permitted to leave Georgia, but exceptions have been made under extenuating circumstances. Contact the RoboJackets secretary at least 2 months in advance for assistance booking these vehicles.
+Additionally, the School of Mechanical Engineering has an F150 and two minivans available for checkout. These vehicles are not permitted to leave Georgia, but exceptions have been made under extenuating circumstances. Contact the RoboJackets secretary at least 2 months in advance for assistance booking these vehicles.
 ===Rental Cars===

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 As early as feasible, PMs should solicit interest in attending competition from members. The form should contain critical information on the trip (including dates) and at least the following questions:
 # Are you interested in attending competition?
-:* Yes, Maybe, no
+#* Yes, Maybe, no
 # Are you available to attend competition?
-:* Definitely, Probably, Probably not, No
+#* Definitely, Probably, Probably not, No
 It is frequently wise to ask additional questions to help select attendees. Examples of additional questions include: