General Interest Meeting - Revision history

Zslaton3 at 04:02, 31 August 2024

2024-08-31T04:02:16Z

Zslaton3 at 04:01, 31 August 2024

2024-08-31T04:01:51Z

Zslaton3 at 04:01, 31 August 2024

2024-08-31T04:01:16Z

Zslaton3 at 04:00, 31 August 2024

2024-08-31T04:00:52Z

Zslaton3: /* Tabling Events */

2024-08-31T03:58:44Z

‎Tabling Events

Zslaton3 at 03:57, 31 August 2024

2024-08-31T03:57:12Z

Cloyd6: /* Departmental Mailing Lists */

2020-08-31T16:00:52Z

‎Departmental Mailing Lists

Cloyd6: /* OrgSync & Engage */

2020-08-27T18:05:51Z

‎OrgSync & Engage

Cloyd6: /* Departmental Mailing Lists */

2020-08-27T16:56:34Z

‎Departmental Mailing Lists

Cloyd6: /* Social Media */

2020-08-27T16:54:11Z

‎Social Media

@@ Line 74: / Line 74: @@
 At the end of the presentation, ask anybody who did not scan their buzzcards to do so on their way out.
-=== Tabling ==-
+=== Tabling ===
 During the presentation, team members should be setting up the tables and robots for the tabling section of the event.
 The tables should be set up near the exit of the lecture hall, usually in the lobby or nearby courtyard.

@@ Line 18: / Line 18: @@
 === Robots ===
 After the presentation, attendees can visit with each RoboJackets team at tables set up near the lecture hall. To facilitate this, robots and tables must be transported from the SCC to campus. The president should coordinate this, ensuring that each team has some robot representation at the tabling. There are folding tables in the shop, ideally one should be brought for each team. Some years, we have used the trailer to transport the larger robots as well as the tables, but this is not always necessary.
 == Marketing ==
@@ Line 55: / Line 61: @@
 For information on flyers and other signage around campus, see the [[Promotions Chair]]'s page.
 == Running the Meeting ==

@@ Line 5: / Line 5: @@
 == Pre-Event Logistics ==
-== Slides ==
+=== Slides ===
 The presentation slide deck should be created and distributed to all speakers in advance. Ideally, the slides will be reviewed and discussed in the last core meeting before GI.
 Generally, the previous year's slide deck is copied, and each team updates their section with information and pictures/videos relevant to the upcoming year. All of the title slides should have the name of the speaker who presents at the meeting, and may need to be changed between the two sections.
-== Apiary ==
+=== Apiary ===
 Once the dates of the event are decided, events should be created in Apiary. Please see the [https://my.robojackets.org/docs/officers/events/ documentation] for further details, or ask in #it-helpdesk in slack.
@@ Line 16: / Line 16: @@
 At tabling events (discussed below), buzzcard scans can be used to collect emails instead of a google form. Create another event in apiary for the tabling event, and use the mobile app to tap buzzcards of interested students. Afterwards, ask in #it-helpdesk for an email dump, as well as an RSVP conversion so those students will be counted in our GI RSVPs.
-== Robots ==
+=== Robots ===
 After the presentation, attendees can visit with each RoboJackets team at tables set up near the lecture hall. To facilitate this, robots and tables must be transported from the SCC to campus. The president should coordinate this, ensuring that each team has some robot representation at the tabling. There are folding tables in the shop, ideally one should be brought for each team. Some years, we have used the trailer to transport the larger robots as well as the tables, but this is not always necessary.

@@ Line 23: / Line 23: @@
 Marketing the General Interest Meeting is a multi-faceted effort that aims to reach every interested student.
-== Website ==
+=== Website ===
 The RoboJackets website should be updated with relevant GI information. The "Join Us" page has two styles, one that is used in the prelude to GI and one during the rest of the year. The PR chair or the Secretary should switch over to the pre-GI style once GI dates are decided, and switch back afterwards to avoid confusion from latecomers.
@@ Line 62: / Line 62: @@
 == Running the Meeting ==
-== Attendance ==
+=== Attendance ===
 Attendance should be taken at all GI sections.
 Place some members at the door to the lecture hall with mobile devices logged into the MyRoboJackets app. As attendees begin to arrive, ensure that everyone taps their buzzcard before entering the room and getting food.
-== The Presentation ==
+=== The Presentation ===
 Before the event, test the AV equipment in the lecture hall.
 Ensure every speaker is sitting near the podium as the presentation is beginning. Identify a backup (usually the president) who can step in and present some slides in case a speaker doesn't make it.
@@ Line 72: / Line 72: @@
 At the end of the presentation, ask anybody who did not scan their buzzcards to do so on their way out.
-== Tabling ==
+=== Tabling ==-
 During the presentation, team members should be setting up the tables and robots for the tabling section of the event.
 The tables should be set up near the exit of the lecture hall, usually in the lobby or nearby courtyard.

@@ Line 29: / Line 29: @@
 The core of marketing is at tabling events during the summer and first weeks of school. The complete list of places we table may vary from year to year, but the following events should all be considered:
 * RSO Org fair on tech green
 * CoC organization fair

@@ Line 1: / Line 1: @@
 The RoboJackets General Interest Meeting is the primary member onboarding event for the year. At this meeting, new recruits are invited to hear presentations from the President, each Project Manager, the Outreach Chair, the Training Coordinator (or representative from the training leads), and the Vice President. The presentation covers background information about RoboJackets, the high-level goals of each project for the year, logistics for training, and the requirements for being in RoboJackets. At the end of the presentation, the teams participate in a mini-tabling fair where new members formally express a desire to join and have their questions answered by senior members.
 == Pre-Event Logistics ==
 == Marketing ==
 Marketing the General Interest Meeting is a multi-faceted effort that aims to reach every interested student.
 === Tabling Events ===
@@ Line 13: / Line 30: @@
 The core of marketing is at tabling events during the summer and first weeks of school. The complete list of places we table may vary from year to year, but the following events should all be considered:
 * Skiles walkway during the first week of school
-* Organization fairs during FASET
+* RSO Org fair on tech green
 * CoC organization fair
 * Graduate student organization fair
@@ Line 39: / Line 56: @@
 For information on flyers and other signage around campus, see the [[Promotions Chair]]'s page.
 == Running the Meeting ==
 == Post-Event Logistics ==
 == Virtual General Interest ==

@@ Line 21: / Line 21: @@
 === Departmental Mailing Lists ===
-The [[Promotions Chair]] page lists relevant departmental newsletters. In addition to these newsletters, cc-news-and-events and ECE undergraduate/graduate lists can be requested with a general interest event email (~2 days before GI). This will be sent directly to the students, so make the subject line and email content as if you are sending the email to the general interest RSVPs.
+The [[Promotions Chair]] page lists relevant departmental newsletters. In addition to these newsletters, cc-newsandevents and news_ugrads (ECE) lists can be requested with a general interest event email (~2 days before GI). This will be sent directly to the students, so make the subject line and email content as if you are sending the email to the general interest RSVPs.
 === Social Media ===

@@ Line 18: / Line 18: @@
 === OrgSync & Engage ===
-Engage, previously known as OrgSync, is an official Georgia Tech platform used to advertise events. Members may join the RoboJackets organization, and an email should be sent out to the organization roster advertising general interest. Additionally, events in Engage may be put in the Weekly Digest and Daily Digest for Georgia Tech.
+Engage, previously known as OrgSync, is an official Georgia Tech platform used to advertise events. Members may join the RoboJackets organization, and an email should be sent out to the organization roster advertising general interest. A tutorial for sending out this email can be found at [[How to Send Emails Through Engage]]. Additionally, events in Engage may be put in the Weekly Digest and Daily Digest for Georgia Tech.
 === Departmental Mailing Lists ===

@@ Line 30: / Line 30: @@
 # 3 weeks before general interest - begin a post campaign, posting 2-3 times per week. Previous campaigns include posting about each team, but member interviews or project spotlights could also be considered.
 # 1 week before general interest - wrap up the post campaign and post 2-3 more times prior to the event for last-minute RSVPs and event information.
 === Physical Signage ===