Each year elections are held for officers. This takes place in late spring over the span of two meetings, the first of which for nominations and the second for elections. Terms for elected positions last for one year with a transition period near the end of Spring Semester.

== Nominations ==

To be eligible for a position a person must be an active member of the RoboJackets who has paid dues. They must be nominated and seconded, and then must accept their nomination. The position of President, Vice President, and Treasurer may only be held by a person with at least one year of membership. Note it is not advisable for an officer to also be a project manager.

== Elections ==

The elections meeting will be conducted by the standing president. Elections will progress by electing positions from the President downward. Each candidate will be given time to speak without the other candidates in the room. Each speech will be follow by a period of questioning. After all candidates have had speeches and questioning, there will be discussion amongst all non-candidates until there is no more discussion or a motion to vote is verbally put forth. Voting will take place informally by a show of hands. If any member objects to informal voting, voting will then take place by ballot. A candidate will win by simple majority. Only dues-paying members will be permitted to vote or speak during the elections meeting; however, anyone may attend.

== Officers ==

The following positions are elected each year. Below, the roles of each position are listed as well as primary responsibilities. For more detailed information, see [[Club Administrators]].

=== President ===

*Leader of RoboJackets
*Organize and lead bi-weekly core meetings
*Represent RoboJackets in SCC Governing Board and CoC Undergraduate Council
*RoboJackets liaison to campus and external organizations
*Main point of contact for sponsors, alumni, etc.
*Work with Treasurer to oversee club finances
*Work with staff and faculty from ME, ECE and CoC to coordinate on campus support
*Work with sponsors and handle proposals
*Work with other SCC teams on issues
*Ensure that everything gets done
**Use [https://trello.com/ Trello] to track, delegate, and update key tasks
**Directly help (or delegate someone to help) when an objective is not being accomplished

=== Vice-President ===
* Manage teams
** Keep them on track
** Monitor their progress
** Keep them informed of on goings
* Support the president
** Assist president in presidential duties
** Act on behalf of the president in his/her absence
* Work with PR Chair to plan outreach events

=== Treasurer ===

* Make purchases for the organization in a timely manner
* Monitor account balances
* Maintain internal budget spreadsheets (with President and VP).
* Approve budgets from team project managers
* Ensure appropriate expenditures of all teams
* Work with president and project managers on purchase planning
* Provide financial guidance with sponsors
* Coordinate trip expenses with project managers
* SGA bills and budgets
** Attend all finance hearings (typically in the spring)

=== Public Relations Chair (PR Chair) ===

* Keep promotional materials current and stocked
* Branding (T-Shirts, Polos, Brochures, Business Cards, etc.)
* Posts to the website about events and finds ways to publicize them on campus
* Organize programs that involving helping the surrounding community
* Manages and works with the president for sponsor relations.
* Plan and organize member recruitment programs with Secretary
* Plan and organize RoboJackets social events with Secretary
* Update RoboJackets Facebook page, Twitter, YouTube, etc.

=== Secretary ===

* Takes minutes at general and core meetings
* Organize and lead monthly general meeting
**Coordinate to have a guest speaker
* Plan and organize member recruitment programs with PR Chair
* Plan and organize RoboJackets social events with PR Chair
* Book space for meetings and events
* Help keep website current
* Update non-team-specific wiki pages
* Responsible for keeping the RoboJackets-wide calendar feed up-to-date

=== Shop Manager ===

* Maintain shop cleanliness
** Periodically keep scraps pile under control
* Work with laboratory adviser
* Work with other SCC teams to coordinate fixing of shared tools and ordering of shared supplies by attending SCC Governing Board Meetings
* Builds purchase orders for shop consumables and new tooling.
* Assist with member training.

== Project Managers ==

The project manager is elected outside of the general elections by core members of the organization. A project manager will be elected for each team within RoboJackets.

The responsibilities for the project manager are as follows:
* '''Get robots to competition'''
* Plan team meetings and arrange transportation
* Promote member-retention
* Coordinate member training
* Send reminder emails for team meetings
* Prepare [[Proposals|budget and proposal]] for the team
* Builds purchase orders for the team
* Keep record of team progress to report to core
* Manage Sub-team leads
* Maintain team meeting schedule on the RoboJackets Calendar
* Work with PR Chair to ensure that photos and videos are produced at competition

== Appointed Positions ==

=== [[IT_Coordinator|IT Coordinator]] ===
* Leader of the IT Committee
* Manages and maintains all non-robot technology. Interested candidates should talk with the current IT coordinator.

=== Training Coordinator ===
*Lead new member training committee
**Work with training leads to build and carry out curriculums for new member training
**Prepare purchase orders for training consumables.
*Prepare and send communications regarding all training sessions
*Identify topics that members are interested in for training and identify people who can conduct the training.

=== Electrical/Mechanical/Software Training Lead ===
* lead the members of his/her discipline on the training committee
* develop the ciriculum and fall training schedule for thiei discipline
** communicate with PMs to identify important topics
** communicate with sub-team leads to balance new/reiterated material
* Provide information to the Training Coordinator regarding discipline sessions and times

=== Kickoff Coordinator ===
* Work with the President, Treasurer, Ga FIRST, and on-campus departments to plan kickoff
** Work the President to acquire the necessary venue resources to hold the event
** Work the President to plan campus emergency response and youth protection
** Work with Ga FIRST to advertise the event and handle FIRST materials
** Work with the Treasurer to pay for all of this
** Work with any and every on-campus to make this event happen (shared with the President)
* We highly recommend this person be knowledgebale of FRC and Ga FIRST in general

=== Volunteer Coordinator ===
* Work with various parties who request RJ involvement to supply volunteers
* Coordinate volunteers, rides, roles, and hotels during FRC/FTC season
* Coordinate volunteers and logistics for FASET and other on-campus tabling
* Work with various educational departments to provide outreach services for GT though RJ volunteering

=== SCCGB Delegate (x2) ===
* Attend bi-weekly SCCGB meetings
* Report to the SCCGB RJ concerns regarding SCC operations and finance
* Report SCCGB concers back to RJ
* We recommend candidates have a general awareness of SCC politics, procedure, and safety
* We recommend candidates have a general knowledge of SGA budget and bill submission practices
* If you don't have the above general knowledge, a willingness to watch detail and to learn goes a long way

Kickoff planning

2018-01-08T23:11:41Z

Wstuckey3: /* Rooms */

== The President ==

=== August ===
* Verify IRIM and the CoC can support the event
* Contact Ferst Theater to reserve the theater venue
** Office of the Arts Event Coordinator
* Identify the RoboJackets Kickoff Coordinator
** Introduce to Ga FIRST Regional Director and Kickoff Coordinator
* Identify the RoboJackets A/V Lead
* Identify the RoboJackets Volunteer Coordinator

=== September ===
* Inform Youth Programs (YP) that an event of 1000+ minors will be held on campus
** [http://youthprograms.gatech.edu/youth-programs-registration Register the event with YP]
** Ensure the expected adult/child ratio is better than 1:10
* Request Proof of Liability Insurance from Ga FIRST
** This should be coordinated through YP, and delivered to Georgia Tech Insurance, Claims, and Property Control

=== October ===
* Reserve non-Ferst rooms
** Workshops
*** Klaus 1116E/W
**** Through KACB Building Manager
*** Klaus 1443, 1447, 1456, 2443, 2447, 2456
**** Through IRIM Administrative Manager
** Student Center
*** Ballroom
*** Theater
*** Piedmont
* Schedule meetings or notify emergency services at Georgia Tech
** May be coordinated through YP
** Requires rooms to be booked first
** Notify Police Chief
** Notify Fire Marshall
* Coordinate with RJ PR Chair to design banners
** Paper and Clay has 36" vinyl stock

=== November ===
* Invite Speakers
** Dean of the CoE
** Director of IRIM
** CoC Assistant Dean for Outreach, Enrollment, and Community
** RoboJackets Advisor
** We want two speakers typically
* Finalize Breakfast Catering
** Talk with the Director of the Computing Community at the CoC
** Plan for 750-1000 with gluten-free options
** On campus venue, so requires on-campus catering
* Confirm with Youth Programs that requirements have been met
* Confirm with IRIM that the Ferst theater has been paid for
** Office of the Arts Event Coordinator will reach out early Nov. to get IRIM's payment information
** Give payment info the IRIM Administrative Manager
* Confirm with the IRIM Administrative Manager non-Ferst rooms have been invoiced and paid for
* Schedule Theater Walkthrough
** Office of the Arts Event Coordinator will reach out
** Request their technical assistant to attend
** The President, RJ Kickoff Coordinator, RJ A/V Lead, and RJ Outreach PM should be in attendance
* Schedule Meeting with Student Center Reservations and Events Coordinator
** Describe catering requirements (so they verify compliance)
** Describe room configurations
*** Ballroom with 35, 10 person, 72" tables
*** Theater in default config
*** Additional overflow rooms in theater configuration
*** Volunteer Kickoff room in roundtable configuration with projector
* Place banner order
** Paper and Clay
** Grommets to hang
* Pickup banner order
* Verify volunteer count

=== December ===
* finalize volunteer logistics
* determine stage schedule
* create presentation materials
* deliver materials to A/V

=== January ===
* handle volunteer lunch
* hold status meeting Friday night

== The Kickoff Coordinator ==

== A/V Lead ==

== Volunteer Coordinator ==

== Important Non-RJ People ==

=== College of Computing ===
* Director of Computing Community - Troy Peace
* Assistant Dean of Outreach - Cedric Stallworth
* Administrative Professional to Assitant Dean of Outreach - Alyshia Jackson
* Educational Outreach Manager - Jen Whitlow

=== Ferst Theater ===
* Office of the Arts event Coordinator - Rachel Haage
* Technical Lead - Paul

=== IRIM ===
* Executive Director - Magnus Egerstedt
* Administrative Manager - Nina Climes

=== Student Center ===
* Reservations and Event Coordinator - Jillian Cruser

=== Safety ===
* Youth Programs Compliance Specalist - Kelly Cross
* Fire Marshall - Larry Labbe
* Police Chief - Sgt. Archie Hill
* Director of Insurance, Claims, and Property Control - Tom Provancher
* Attorney - Shelley Hildebrand

=== Georgia FIRST ===
* Regional Director - Connie Haynes
* Kickoff Coordinator - Val
* Photographer/Media - Karen

=== Other ===
* Building Access
** Klaus
*** Stacey Greyson (OWA directory John Grayson)
*** Daron Foreman
** CoC
*** Keith Watson

== Rooms ==

Kickoff planning

2018-01-08T23:11:21Z

Wstuckey3: Finished presidential action items, added important people

Kickoff planning

2018-01-08T22:50:31Z

Wstuckey3: Initial list of action items for president

== The President ==

=== August ===
* Verify IRIM and the CoC can support the event
* Contact Ferst Theater to reserve the theater venue
** Office of the Arts Event Coordinator
* Identify the RoboJackets Kickoff Coordinator
** Introduce to Ga FIRST Regional Director and Kickoff Coordinator
* Identify the RoboJackets A/V Lead
* Identify the RoboJackets Volunteer Coordinator

=== September ===
* Inform Youth Programs (YP) that an event of 1000+ minors will be held on campus
** [http://youthprograms.gatech.edu/youth-programs-registration Register the event with YP]
** Ensure the expected adult/child ratio is better than 1:10
* Request Proof of Liability Insurance from Ga FIRST
** This should be coordinated through YP, and delivered to Georgia Tech Insurance, Claims, and Property Control

=== October ===
* Reserve non-Ferst rooms
** Workshops
*** Klaus 1116E/W
**** Through KACB Building Manager
*** Klaus 1443, 1447, 1456, 2443, 2447, 2456
**** Through IRIM Administrative Manager
** Student Center
*** Ballroom
*** Theater
*** Piedmont
* Schedule meetings or notify emergency services at Georgia Tech
** May be coordinated through YP
** Requires rooms to be booked first
** Notify Police Chief
** Notify Fire Marshall
* Coordinate with RJ PR Chair to design banners
** Paper and Clay has 36" vinyl stock

=== November ===
* Invite Speakers
** Dean of the CoE
** Director of IRIM
** CoC Assistant Dean for Outreach, Enrollment, and Community
** RoboJackets Advisor
** We want two speakers typically
* Finalize Breakfast Catering
** Talk with the Director of the Computing Community at the CoC
** Plan for 750-1000 with gluten-free options
** On campus venue, so requires on-campus catering
* Confirm with Youth Programs that requirements have been met
* Confirm with IRIM that the Ferst theater has been paid for
** Office of the Arts Event Coordinator will reach out early Nov. to get IRIM's payment information
** Give payment info the IRIM Administrative Manager
* Confirm with the IRIM Administrative Manager non-Ferst rooms have been invoiced and paid for
* Schedule Theater Walkthrough
** Office of the Arts Event Coordinator will reach out
** Request their technical assistant to attend
** The President, RJ Kickoff Coordinator, RJ A/V Lead, and RJ Outreach PM should be in attendance
* Schedule Meeting with Student Center Reservations and Events Coordinator
** Describe catering requirements (so they verify compliance)
** Describe room configurations
*** Ballroom with 35, 10 person, 72" tables
*** Theater in default config
*** Additional overflow rooms in theater configuration
*** Volunteer Kickoff room in roundtable configuration with projector
* Place banner order
** Paper and Clay
** Grommets to hang
* Pickup banner order
* Verify volunteer count

=== December ===

=== January ===

== The Kickoff Coordinator ==

== A/V Lead ==

== Volunteer Coordinator ==